Transparency notice

The Alan Turing Institute (registered charity (1162533) and company limited by guarantee 09512457, based at the British Library, 96 Euston Road, London NW1 2DB) is strongly committed to protecting the privacy of participants to its programmes.

How we use your personal information

If you apply to attend the Epirecipes workshop, we collect your name and email address that you provide to us, in addition to required questions on professional experience, and optional questions on gender, race and ethnicity. We use this personal information to ensure a diverse representation of participants.

We are working to ensure that our information storage and information management policies are in line with the GDPR regulations, the EU legislation protecting personal information rights.

Lawful Basis for using your personal information

We will only use your personal information where the law allows us to. We use your personal information under the basis of Legitimate Interests.

Information sharing

We will not sell or rent your information, or share it with other companies for marketing purposes. We share your information with third-party service providers who provide services to us.

The following activities are carried out by third-party service providers on our behalf: archiving and records management; IT support and maintenance; hosting our website (including analytics); marketing campaigns; carrying out surveys and obtaining feedback on our services; grant applications, event registration management.

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal information for their own purposes or to send your personal information outside the EEA. We only permit them to process your personal information for specified purposes and in accordance with our instructions.

Information security

We have put in place:

a) appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed; and

b) procedures to deal with any suspected information security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Linking to other websites

This transparency notice only covers this workshop application form. We are not responsible for how other websites track visitors and store information when you access them through links from our site. It is your own responsibility to check each website’s own transparency notice to find out how they use your personal information.

How long will we keep your personal information?

We will keep your personal information for up 3 months after you apply to attend our workshop for the lawful processing basis as stated in this document.

If you have signed up to receive communications from us, we will keep your personal information for up to 12 months following your decision to opt out of those communications.

Contact us

For further information or to provide feedback on our transparency notice, use of cookies, or would like us to remove any of your personal information that we hold, please contact us at

Your rights

You have the right to be informed of how we collect and use your information, the right to access this information, to rectification, to erasure, to restrict processing, to information portability, to object to how we use your information, and rights in relation to automated decision making and profiling.

To exercise any of your rights in relation to your personal information, please contact You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) regarding how we use your information.